Executive Coordinator

Job Title:       Executive Coordinator

Job Type:       Full Time (in office 5 days/week)

Location:      New York City, in the heart of Midtown

Patomak Global Partners, LLC is a leading financial consulting firm that applies the insights of senior-level industry experts to advise clients on complex and cutting-edge strategy and compliance and risk management challenges in the regulatory space. Patomak was named one of the top consulting firms in fintech by Chambers & Partners.

Patomak is seeking a professional to fill the Executive Coordinator position, which will play an integral role in supporting the success of Patomak by providing a variety of administrative and research support services to members of our Executive Committee in New York and maintaining the cohesiveness of the office. The successful candidate will thrive in a team environment, exercise discretion and diplomacy in all interactions, and proactively anticipate and manage challenges.

What’s Great: 

• Exceptional compensation and work culture.
• Fast growing, mid-sized company with offices in Washington, D.C., and New York City.
• Great benefits, including 401(k) employer contribution, excellent health insurance offerings, and flexible PTO.
• Broad exposure and learning opportunities to support entrepreneurial growth.
• Professional team of coworkers who are experts in their fields.

Overview of Job Duties:

• Manage calendars and schedules of senior team members, including coordinating with the offices of senior financial firm executives.
• Book domestic and international travel, including flights, accommodations, and necessary transportation, ensuring cost-effectiveness and alignment with Patomak’s expense policies.
• Prepare and submit expense reports, ensuring compliance with company policies.
• Complete and manage timesheets for designated senior staff.
• Join meetings with senior leadership to support firm operations.
• Conduct research on potential clients operating in the financial sector.
• Track and document business development efforts, including sending reminders to employees on meeting deadlines and maintaining accurate records of activities, contacts, and outcomes.
• Plan, organize, and execute internal and external events, including logistics, invitations, and any follow-up items.
• Supervise intern classes, including onboarding and performance oversight.
• Manage security registers, visitor logs, and access protocols to maintain a secure office environment and liaise with service providers as needed.
• Provide administrative office support such as answering office phones and welcoming guests.
• Order and maintain inventory of office supplies, snacks, and other essentials to ensure a functional workplace.
• Manage sensitive and confidential information appropriately and with a high level of discretion.

Qualifications:

• Bachelor’s degree required.
• 3-5 years of experience, preferably in a similar role at another consulting firm, law firm, or financial services firm, is required.
• A basic understanding of financial markets and/or the U.S. public policy process.
• Relevant experience in the financial industry or a fast-paced public policy organization in a role supporting executives is a plus.

Skills & Abilities:

• Strong writing, editing, and copy-editing experience.
• Proficient with Microsoft Word, PowerPoint, and Excel.
• Basic IT knowledge.
• Keen attention to detail.
• Strong organizational, time management, and problem-solving skills.
• Ability to deliver exceptional administrative support and customer service.
• Ability to work well in a team environment.
• Pro-active and curious.
• “All-hands-on-deck” mentality benefiting a collaborative work environment.
• Positive attitude and desire to learn.

If desired, this position could offer high performers the potential for promotions into significant operational roles at a fast-growing company, or instead, into client-facing positions in New York.

Salary Range:

$80,000-$100,000

Salary will be commensurate with experience, and employee will be eligible for an annual performance bonus based on individual performance and firm performance.

If interested, please fill out the form below.

Patomak Global Partners, LLC is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.