Executive Coordinator

Job Title:        Executive Coordinator

Job Type:       Full Time

Location:       New York

Patomak Global Partners is a leading financial sector consulting firm that applies the insights of senior-level industry experts to advise clients on complex and cutting-edge strategy and compliance and risk management challenges.

Patomak is seeking a professional to fill the Executive Coordinator position. This professional will play an integral role in supporting the success of Patomak by providing a variety of administrative and research support services to members of the Executive Committee in New York. The successful candidate thrives in a team environment, provides excellent customer service, exercises discretion and diplomacy in all interactions, remains flexible, and proactively anticipates and manages challenges. The ideal candidate has relevant experience in the financial industry or a fast-paced public policy organization in the role of supporting executives. Three to eight years of experience, preferably in a similar role at another consulting firm, law firm, or financial services firm, is required.

What’s Great:

• Exceptional compensation and excellent work culture.
• Growing, profitable company with great benefits.
• Broad exposure and learning opportunities.
• Professional team of coworkers who are experts in their specialties.

Overview of Job Duties:

• Manage calendars and schedules of senior team members, including coordinating with the offices of senior financial firm executives.
• Book domestic and international travel, including flights, accommodations, and necessary transportation, ensuring cost-effectiveness and alignment with Patomak’s expense policies.
• Prepare and submit expense reports, ensuring compliance with company policies.
• Complete and manage timesheets for designated senior staff.
• Join meetings with senior leadership to support firm operations.
• Conduct research on potential clients operating in the financial sector.
• Track and document business development efforts, including sending reminders to employees on meeting deadlines and maintaining accurate records of activities, contacts, and outcomes.
• Plan, organize, and execute business development events, including logistics, invitations, and any follow-up items.
• Manage security registers, visitor logs, and access protocols to maintain a secure office environment and liaise with service providers as needed.
• Provide administrative office support such as answering office phones and welcoming guests.
• Order and maintain inventory of office supplies, snacks, and other essentials to ensure a functional workplace.
• Manage sensitive and confidential information appropriately and with a high level of discretion.

Skills and Desired Qualifications:

• Deliver exceptional administrative support and customer service in a team-based environment.
• Interest in better understanding financial markets and/or the U.S. public policy process is a plus.
• Excellent time management skills with ability to prioritize and effectively multi-task.
• Strong organizational, time management, and problem-solving skills.
• Ability to promote a team-culture with shared goals and responsibilities.
• Pro-active and curious.
• Strong writing, editing, and copy-editing experience.
• “All-hands-on-deck” mentality benefiting a collaborative work environment.
• Proficient in Microsoft Word, PowerPoint, and Excel.
• Basic IT knowledge.
• Keen attention to detail.
• Ability to work well in a team environment.
• Positive attitude and desire to learn.
• Bachelor’s degree required.

If desired, this position could offer high performers the potential for promotions into significant operational roles at a fast-growing company, or instead, into client-facing positions in Washington or New York.

Salary Range:

$80,000-$100,000

Salary will be commensurate with experience, and employee will be eligible for an annual performance bonus based on individual performance and firm performance.

If interested, please fill out the form below.

Patomak Global Partners, LLC is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.